ShareIT Procurement Process
ShareIT facilitates procurement in a fair, open, transparent and competitive manner.
Our sourcing process complies with the applicable Canadian trade agreements for the Municipalities, Academia, School Boards, and Health Regions sector.
The ShareIT procurement process:
Planning
- Develop business case for approval from Oversight Committee based on opportunity identification research
- Identify members who could participate in project
- Engage members to establish a working group
RFx Development
- Develop RFx strategy and direction
- Define requirements and scope with working group
- Draft RFx and finalize documents with participating members
Evaluation
- Working group members evaluate the responses
- Consensus meeting scheduled with working group
- Award recommendation goes to oversight committee for approval
Award
- Oversight committee approves award recommendation
- Negotiate details and finalize agreement with preferred proponent(s)
- Host kick-off session with selected proponent(s)
Agreement Management
- Analyse quarterly reporting from vendors
- Conduct ongoing business reviews and issue resolution with vendor partners
- Monitor key performance indicators (KPIs) and service level agreements
- Work with vendor and participating members to derive maximum value
Upcoming Projects
last updated June 2023
Endpoint Detection & Response Solution
Status
Onboarding
Award
May 2023
Project Lead
Char Beauparlant
Notes
(ShareIT members only)
Vulnerability Assessment & Penetration Testing V2
Status
Service Development
Anticipated Award
Fall 2023
Project Lead
Anna Kosmala
Notes
- Requirements building and pricing design
- 14 Participating members - reminder any ShareIT member can still opt in
(ShareIT members only)
Servers & Storage
Status
Service Design
Anticipated Award
Fall 2023
Project Lead
Erik Krochak
Notes
- Project kickoff is scheduled for June 12
- 10 Participating members - reminder any ShareIT member can still opt in
Agreement Renewals
last updated June 2023
AVI-SPL - AV Hardware & Services
Extended to
June 2024
Notes
(ShareIT members only)
Softchoice - Adobe VAR
Extended to
May 2026
Notes
(ShareIT members only)