ShareIT Procurement Process

ShareIT facilitates procurement in a fair, open, transparent and competitive manner.

Our sourcing process complies with the applicable Canadian trade agreements for the Municipalities, Academia, School Boards, and Health Regions sector.

The ShareIT procurement process:

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Planning

  • Develop business case for approval from Oversight Committee based on opportunity identification research
  • Identify members who could participate in project
  • Engage members to establish a working group
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RFx Development

  • Develop RFx strategy and direction
  • Define requirements and scope with working group
  • Draft RFx and finalize documents with participating members
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Posting

  • Publish RFx notices on APC and Bonfire, in accordance with trade agreement standards
  • Issue addendums and Q&A documents, if applicable
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Evaluation

  • Working group members evaluate the responses
  • Consensus meeting scheduled with working group
  • Award recommendation goes to oversight committee for approval
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Award

  • Oversight committee approves award recommendation
  • Negotiate details and finalize agreement with preferred proponent(s)
  • Host kick-off session with selected proponent(s)
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Agreement Management

  • Analyse quarterly reporting from vendors
  • Conduct ongoing business reviews and issue resolution with vendor partners
  • Monitor key performance indicators (KPIs) and service level agreements
  • Work with vendor and participating members to derive maximum value

Upcoming Projects

last updated June 2023

Endpoint Detection & Response Solution

Status
Onboarding

Award
May 2023

Project Lead
Char Beauparlant

Notes

 

(ShareIT members only)

Vulnerability Assessment & Penetration Testing V2

Status
Service Development

Anticipated Award
Fall 2023

Project Lead
Anna Kosmala

Notes

  • Requirements building and pricing design
  • 14 Participating members - reminder any ShareIT member can still opt in

(ShareIT members only)

Servers & Storage

Status
Service Design

Anticipated Award
Fall 2023

Project Lead
Erik Krochak

Notes

  • Project kickoff is scheduled for June 12
  • 10 Participating members - reminder any ShareIT member can still opt in

Agreement Renewals

last updated June 2023

AVI-SPL - AV Hardware & Services

Extended to
June 2024

Notes

(ShareIT members only)

Softchoice - Adobe VAR

Extended to
May 2026

Notes

(ShareIT members only)