ShareIT Procurement Process

ShareIT facilitates procurement in a fair, open, transparent and competitive manner.

Our sourcing process complies with the applicable Canadian trade agreements for the Municipalities, Academia, School Boards, and Health Regions sector.

The ShareIT procurement process:

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  • Develop business case for approval from Oversight Committee based on opportunity identification research
  • Identify members who could participate in project
  • Engage members to establish a working group
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RFx Development

  • Develop RFx strategy and direction
  • Define requirements and scope with working group
  • Draft RFx and finalize documents with participating members


  • Publish RFx notices on APC and Bonfire, in accordance with trade agreement standards
  • Issue addendums and Q&A documents, if applicable


  • Working group members evaluate the responses
  • Consensus meeting scheduled with working group
  • Award recommendation goes to oversight committee for approval


  • Oversight committee approves award recommendation
  • Negotiate details and finalize agreement with preferred proponent(s)
  • Host kick-off session with selected proponent(s)
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Agreement Management

  • Analyse quarterly reporting from vendors
  • Conduct ongoing business reviews and issue resolution with vendor partners
  • Monitor key performance indicators (KPIs) and service level agreements
  • Work with vendor and participating members to derive maximum value

Policies & Procedures

Information on ShareIT policies and procedures are available for members through the ShareIT wiki. Non-members can only view the Governing Policy.

To become a ShareIT member please contact

Upcoming Projects

last updated December 2023

Vulnerability Assessment & Penetration Testing V2


Anticipated Award
January 2023

Project Lead
Anna Kosmala


  • Group evaluation and award recommendation for December 2023.

(ShareIT members only)

Servers & Storage

NRFP Document Drafting & Review

Anticipated Award
February 2024

Project Lead
Erik Krochak


  • Estimated posting: First week of January, 2024

Agreement Renewals

last updated December 2023