ShareIT Procurement Process
ShareIT facilitates procurement in a fair, open, transparent and competitive manner.
Our sourcing process complies with the applicable Canadian trade agreements for the Municipalities, Academia, School Boards, and Health Regions sector.
The ShareIT procurement process:
Planning
- Develop business case for approval from Oversight Committee based on opportunity identification research
- Identify members who could participate in project
- Engage members to establish a working group
RFx Development
- Develop RFx strategy and direction
- Define requirements and scope with working group
- Draft RFx and finalize documents with participating members
Evaluation
- Working group members evaluate the responses
- Consensus meeting scheduled with working group
- Award recommendation goes to oversight committee for approval
Award
- Oversight committee approves award recommendation
- Negotiate details and finalize agreement with preferred proponent(s)
- Host kick-off session with selected proponent(s)
Agreement Management
- Analyse quarterly reporting from vendors
- Conduct ongoing business reviews and issue resolution with vendor partners
- Monitor key performance indicators (KPIs) and service level agreements
- Work with vendor and participating members to derive maximum value
Policies & Procedures
Information on ShareIT policies and procedures are available for members through the ShareIT wiki. Non-members can only view the Governing Policy.
To become a ShareIT member please contact shareit@cybera.ca.
Upcoming Projects
last updated December 2023
Vulnerability Assessment & Penetration Testing V2
Status
Evaluation
Anticipated Award
January 2023
Project Lead
Anna Kosmala
Notes
- Group evaluation and award recommendation for December 2023.
(ShareIT members only)
Servers & Storage
Status
NRFP Document Drafting & Review
Anticipated Award
February 2024
Project Lead
Erik Krochak
Notes
- Estimated posting: First week of January, 2024
Agreement Renewals
last updated December 2023