ShareIT Procurement Process

ShareIT facilitates procurement in a fair, open, transparent and competitive manner.

Our sourcing process complies with the applicable Canadian trade agreements for the Municipalities, Academia, School Boards, and Health Regions sector.

The ShareIT procurement process:

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Planning

  • Develop business case for approval from Oversight Committee based on opportunity identification research
  • Identify members who could participate in project
  • Engage members to establish a working group
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RFx Development

  • Develop RFx strategy and direction
  • Define requirements and scope with working group
  • Draft RFx and finalize documents with participating members
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Posting

  • Publish RFx notices on APC and Bonfire, in accordance with trade agreement standards
  • Issue addendums and Q&A documents, if applicable
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Evaluation

  • Working group members evaluate the responses
  • Consensus meeting scheduled with working group
  • Award recommendation goes to oversight committee for approval
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Award

  • Oversight committee approves award recommendation
  • Negotiate details and finalize agreement with preferred proponent(s)
  • Host kick-off session with selected proponent(s)
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Agreement Management

  • Analyse quarterly reporting from vendors
  • Conduct ongoing business reviews and issue resolution with vendor partners
  • Monitor key performance indicators (KPIs) and service level agreements
  • Work with vendor and participating members to derive maximum value

Upcoming Projects

last updated January 2023

IT Services Roster - Request for Prequalification

Status
Evaluations

Anticipated Award
Winter 2023

Project Lead
Char Beauparlant

Notes
A multi-category pre-qualification in the following areas:

  • Cybersecurity
  • Project Management
  • Network
  • Development & Operations
  • Infrastructure

cybera.bonfirehub.ca/opportunities/58593

Endpoint Detection & Response Solution

Status
Active posting on Bonfire & APC

Anticipated Award
Winter 2023

Project Lead
Char Beauparlant

Agreement Renewals

last updated January 2023

Netagen - Telephony

Extended to
January 2025

Notes
Amendment to include managed services.

(ShareIT members only)