ShareIT Procurement Process
ShareIT facilitates procurement in a fair, open, transparent and competitive manner.
Our sourcing process complies with the applicable Canadian trade agreements for the Municipalities, Academia, School Boards, and Health Regions sector.
The ShareIT procurement process:
Planning
- Develop business case for approval from Oversight Committee based on opportunity identification research
- Identify members who could participate in project
- Engage members to establish a working group
RFx Development
- Develop RFx strategy and direction
- Define requirements and scope with working group
- Draft RFx and finalize documents with participating members
Evaluation
- Working group members evaluate the responses
- Consensus meeting scheduled with working group
- Award recommendation goes to oversight committee for approval
Award
- Oversight committee approves award recommendation
- Negotiate details and finalize agreement with preferred proponent(s)
- Host kick-off session with selected proponent(s)
Agreement Management
- Analyse quarterly reporting from vendors
- Conduct ongoing business reviews and issue resolution with vendor partners
- Monitor key performance indicators (KPIs) and service level agreements
- Work with vendor and participating members to derive maximum value
Upcoming Projects
last updated May 2022
Virtual Desktop Infrastructure
Status
Contracting
Anticipated Award
May 2022
Project Lead
Mary Friedrich
Networking Hardware
Status
Evaluations
Anticipated Award
June 1, 2022
Project Lead
Deb Charnuski
Notes
The scope will include the following categories:
- Edge Switches
- Core Switches: small, medium and large
- Data Center Switches
- Edge Routers
- Wireless LAN Controllers
- Wireless Access Points
(ShareIT members only)
End User Computing Devices & Services
Status
Active Posting on APC & Bonfire
Anticipated Award
July 2022
Project Lead
Mary Friedrich /
Char Beauparlant
Notes
Hardware and professional services.
(ShareIT members only)
IT Services Roster - Request for Prequalification
Status
Service Design
Anticipated Award
Fall 2022
Project Lead
Mary Friedrich /
Char Beauparlant
Notes
Agreement Renewals
last updated May 2022
Cloud Services
Renewal Term
See notes for more info.
Notes
AWS - Softchoice
Renewal Term: February 2024
Azure - Microsoft
Renewal Term:
Server and Cloud Enrolment: May 2024
Campus and School Agreement / Education Enrolment Solution (Azure only): May 2023
(ShareIT members only)