ShareIT Procurement Process

ShareIT facilitates procurement in a fair, open, transparent and competitive manner.

Our sourcing process complies with the applicable Canadian trade agreements for the Municipalities, Academia, School Boards, and Health Regions sector.

The ShareIT procurement process:

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Planning

  • Develop business case for approval from Oversight Committee based on opportunity identification research
  • Identify members who could participate in project
  • Engage members to establish a working group
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RFx Development

  • Develop RFx strategy and direction
  • Define requirements and scope with working group
  • Draft RFx and finalize documents with participating members
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Posting

  • Publish RFx notices on APC and Bonfire, in accordance with trade agreement standards
  • Issue addendums and Q&A documents, if applicable
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Evaluation

  • Working group members evaluate the responses
  • Consensus meeting scheduled with working group
  • Award recommendation goes to oversight committee for approval
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Award

  • Oversight committee approves award recommendation
  • Negotiate details and finalize agreement with preferred proponent(s)
  • Host kick-off session with selected proponent(s)
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Agreement Management

  • Analyse quarterly reporting from vendors
  • Conduct ongoing business reviews and issue resolution with vendor partners
  • Monitor key performance indicators (KPIs) and service level agreements
  • Work with vendor and participating members to derive maximum value

Upcoming Projects

last updated May 2022

Virtual Desktop Infrastructure

Status
Contracting

Anticipated Award
May 2022

Project Lead
Mary Friedrich

Notes
Signed agreement with ESTI

Networking Hardware

Status
Evaluations

Anticipated Award
June 1, 2022

Project Lead
Deb Charnuski

Notes
The scope will include the following categories:

  • Edge Switches
  • Core Switches: small, medium and large
  • Data Center Switches
  • Edge Routers
  • Wireless LAN Controllers
  • Wireless Access Points

End User Computing Devices & Services

Status
Active Posting on APC & Bonfire

Anticipated Award
July 2022

Project Lead
Mary Friedrich /
Char Beauparlant

Notes
Hardware and professional services.

IT Services Roster - Request for Prequalification

Status
Service Design

Anticipated Award
Fall 2022

Project Lead
Mary Friedrich /
Char Beauparlant

Notes

Agreement Renewals

last updated May 2022

Cloud Services

Renewal Term
See notes for more info.

Notes

AWS - Softchoice
Renewal Term: February 2024

Azure - Microsoft
Renewal Term:
Server and Cloud Enrolment: May 2024
Campus and School Agreement / Education Enrolment Solution (Azure only): May 2023

Want to learn more? Contact us!