ShareIT Procurement
ShareIT offers its members IT hardware, software, licensing, and services all at a lower cost.
The Alberta ShareIT shared procurement program is managed by Cybera, and led by Alberta's post-secondary sector. K-12 school boards, as well as municipalities and municipal affiliates are able to join and become consumers of any existing procurement or training service agreements.
- Cost reduction (discounting levels and cost avoidance)
- Demand aggregation
- Standardization
- Simplified processes
- Information sharing
- Risk mitigation
ShareIT Catalogue
The ShareIT catalogue includes:
Upcoming Projects & Agreement Renewals
Updated October 2024.
Upcoming Projects
Agreement Renewals
Phishing & Security Awareness Training
- Microserve (TerraNova)
- Learn more (ShareIT members only)
ShareIT Procurement Process
ShareIT facilitates procurement in a fair, open, transparent and competitive manner.
Our sourcing process complies with the applicable Canadian trade agreements for the Municipalities, Academia, School Boards, and Health Regions sector.
The ShareIT procurement process:
Planning
- Develop business case for approval from Oversight Committee based on opportunity identification research
- Identify members who could participate in project
- Engage members to establish a working group
RFx Development
- Develop RFx strategy and direction
- Define requirements and scope with working group
- Draft RFx and finalize documents with participating members
Evaluation
- Working group members evaluate the responses
- Consensus meeting scheduled with working group
- Award recommendation goes to oversight committee for approval
Award
- Oversight committee approves award recommendation
- Negotiate details and finalize agreement with preferred proponent(s)
- Host kick-off session with selected proponent(s)
Agreement Management
- Analyse quarterly reporting from vendors
- Conduct ongoing business reviews and issue resolution with vendor partners
- Monitor key performance indicators (KPIs) and service level agreements
- Work with vendor and participating members to derive maximum value
Procurement Policies & Procedures
Information on ShareIT policies and procedures are available for members through the ShareIT wiki. Non-members can only view the Governing Policy.
To become a ShareIT member please contact shareit@cybera.ca.