ShareIT Procurement
ShareIT offers its members IT hardware, software, licensing, and services all at a lower cost.
The Alberta ShareIT shared procurement program is managed by Cybera, and led by Alberta's post-secondary sector. K-12 school boards, as well as municipalities and municipal affiliates are able to join and become consumers of any existing procurement or training service agreements.
- Cost reduction (discounting levels and cost avoidance)
- Demand aggregation
- Standardization
- Simplified processes
- Information sharing
- Risk mitigation
ShareIT Catalogue
The ShareIT catalogue includes:
Softchoice
This contract is open to post-secondary ShareIT members.
Available services
- Specialty Pricing
- Pre-negotiated pricing for Enterprise Term Licensing Agreement (ETLA) and Value Incentive Program (VIP)
- ETLA – Cybera has a direct agreement with Adobe for a three-year consortium (2023-2026) agreement with Softchoice as the provider of licensing support and services
- VIP – Cybera holds an agreement with Softchoice for level 4 consortium pricing
- Pre-negotiated pricing for Enterprise Term Licensing Agreement (ETLA) and Value Incentive Program (VIP)
- Adobe Subject Matter Experts
- Access to Adobe SMEs versed in Adobe Education licensing to help align PSI's Adobe goals with licensing options
- Enterprise Lifecycle Management
- Bi-annual or quarterly session to review product/agreement updates, support true up preparation, and address any outstanding questions associated to Adobe licensing
- End User Productivity Assessment (for fee)
- Define current baseline of collaborative technologies used through voice of the user surveys and IT operations interviews to define high level collaboration strategy
- Support
- SLA Based – call, chat, email, and expert sessions
- Training Development
- ETLA – Unlimited end user training
View the Adobe-Softchoice Master Agreement (ShareIT members only)
For municipalities and municipality affiliates
The Large Government Agency (LGA) Adobe Licensing Model offers government organizations scalable, flexible, and cost-effective access to Adobe’s software suite, including Creative Cloud, Document Cloud, and Experience Cloud. This model provides discounted pricing, compliance with government security standards, and dedicated support, making it ideal for large agencies. It also includes flexible licensing options, such as perpetual or subscription-based licenses, and tools like the Adobe Admin Console for efficient license management. The LGA model ensures agencies can deploy Adobe software securely and cost-effectively while meeting the unique needs of government operations.
For more information, visit ShareIT's member wiki.
Learn more about Softchoice
AVI-SPL
This audiovisual and videoconferencing solutions contract is open to all ShareIT members.
Available products
- AV controllers and processors
- LED/LCD displays (TV’s)
- Interactive touch displays
- Projectors
- Direct view LED video walls
- Classroom speakers
- Microphones
- Audio amplifiers/mixers
- includes digital; signal processing (DSP) components
- Document cameras and pan/tilt/zoom (PTZ) cameras
- Room control panels and processors
- Audio-visual accessories, including:
- equipment racks, display mounting hardware
- mobile stands, display kiosks
- projection screens
- Video conferencing endpoints and room kits
- Webcasting, streaming and digital signage equipment
Available services
- AV system design and consultation
- Technical installation and commissioning
- System programming
- Project management
- Support and maintenance agreements
- Time & Materials (T&M) ad hoc break-fix repair services
- Digital signage configuration and content management
- Training and adoption services
View the Master Agreement (ShareIT members only)
Learn more about AVI-SPL.
Ivy.ai
This contract is open to all ShareIT members.
Available services
- Consultation
- Assessment
- Designing
- Implementation
- Training
- Maintenance
View the Master Agreement (ShareIT members only)
Learn more about Ivy.ai.
Softchoice Amazon Web Services (AWS)
The Amazon Web Services (Softchoice) agreement is open to all ShareIT members.
Softchoice Amazon Web Services (AWS)
Available services
- Managed billing
- Access to the Softchoice billing dashboard and billing support
- Reserved Instance (RI) Modelling
- RI recommendations along with quarterly cost optimization insights
- Quarterly insights into risks of security exposure
- Softchoice AWS Solution Architects
- ShareIT Education discount is available on professional services rates.
- Softchoice AWS Accelerator program
- Education on AWS and the selection of a production workload
- Reference architecture using automation and Infrastructure as Code
- Complete cloud migration
- Managed Cloud Services: Cost management, technical support & on-going mentorship
- Training development
- Exclusive monthly webinar series centered on savings and security best practices
- Discounts on AWS training.
- Focused hands-on keyboard training sessions through AWS Immersion Days
- Virtual AWS 101 level & Core Services training session
View the Master Agreement (ShareIT members only)
Learn more about Softchoice.
These agreements are open to all ShareIT members.
Two agreements were put in place for an electronic research administration system and services to suit the needs of a variety of post-secondary institution sizes, module needs, and budgets.
The master agreements are for an initial term of five (5) years with two additional extension options of five (5) years each, for a total of fifteen (15) years.
Endpoint IQ
View the Master Agreement (ShareIT members only)
Learn more about Endpoint IQ.
Worktribe
View the Master Agreement (ShareIT members only)
Learn more about Worktribe.
Microserve & WBM Technologies
The Microserve and WBM Technologies agreements are available to all ShareIT members.
Available products
- Windows desktops - standard and high performance
- Windows laptops - standard and high performance
- Thin Clients
- Apple desktops, laptops and accessories
- Chromebooks
- Tablets
- 2-in-1’s
- CTO’s
- Monitors
- Peripherals
Available services
- Warehousing orders
- Imaging and staging
- Data destruction
- Data transfers
- Zero-touch deployments
- On-site/remote worker deployments
- Technical support
- Cost-recovery program
- Device recycling
Microserve
The agreement is for the purchase of desktops, laptops, thin clients and related services. It offers a wide array of Dell, Lenovo, Apple and Acer desktops, laptops, monitors, as well as thin clients, Chromebooks and Microsoft Surface products.
View the Master Agreement (ShareIT members only)
Learn more about Microserve.
WBM Technologies
This master agreement introduces a wide array of hardware, including desktops, laptops, thin clients, monitors, and peripherals for use from a variety of tier one manufacturers. Hardware and value-added services are available to ShareIT members at significantly discounted pricing.
View the Master Agreement (ShareIT members only)
Learn more about WBM Technologies.
ISA Cybersecurity & Insight Canada
The ISA Cybersecurity Master Agreement for a SentinelOne solution, and the Insight Canada Master Agreement for a Palo Alt Networks solution, are available to Alberta ShareIT members.
ISA Cybersecurity
Available services
SentinelOne delivers autonomous, artificial intelligence (AI) and machine learning cybersecurity for the endpoints, data centres, and cloud environments of today's modern enterprises. Our solutions enable attack prevention, detection, response, and remediation across all major vectors and encompass these functions and services:
- Extended Detection Response (XDR)
- Endpoint Platform Protection (EPP)
- Cloud Workload Protection Platform (CWPP)
- Network Visibility & Control
- Optional security services to complement platform solutions
View the Master Agreement (ShareIT members only)
Learn more about ISA Cybersecurity.
Insight Canada
Available services
- Extended Detection Response (XDR)
- Endpoint Platform Protection (EPP)
- Cloud Workload Protection Platform (CWPP)
- Network Visibility & Control
- Optional security services to complement platform solutions
View the Master Agreement (ShareIT members only)
Learn more about Insight Canada.
ERP Professional Services Roster
The ERP Professional Services Roster is available to all ShareIT members.
Vendors
- Affinity
- Attain
- IBM
- KPMG
- NTT Data
- Tantus
- TEKSystems
Available Services
- The objective the ERP Professional Services Roster of qualified providers is to:
- Increase Member access to qualified ERP resources and support
- Reduce and contain the costs of ERP professional services, and reduce administrative efforts through readily accessible services
- Maintain the quality of services through an ongoing evaluation tool and performance evaluation mechanism
- Reduce service quality risk by evaluating and reporting performance, as well as confirming eligibility requirements and credentials
Resources available
- ERP Consultant
- Business Process Engineer
- Project Manager
- Functional Business Analyst/ Functional Consultant
- Technical Systems Analyst
- Application Developer
- System Level Administrator
- Data Analyst / Integration Developer
- Reporting Analyst
- Change Readiness Analyst
- Web Developer
- ERP Solutions Architect
- Solution Architect
- Data Architect
- Integration Architect
View the ERP Professional Services Roster (ShareIT members only)
Compugen (Fortinet) & Softchoice (Palo Alto)
The Compugen for Fortinet solution and the Softchoice for Palo Alto solution, are available to all ShareIT members.
Agreements were put in place with multiple firewall providers at significant cost discounts to accommodate a variety of firewall needs, ranging from large, complex environments through to and including smaller, more modest installations. The deliverables are scalable to allow flexibility for small devices that protect a dozen users to enterprise devices that can protect 10,000+ users regardless of geographic location or diversity of their environments, offering a variety of models to support a variety of throughputs. In addition, these agreements can accommodate purchasing desires ranging from full replacement to upgrades of their current firewall environments. Training and support for Participating Members are available in the areas of deployment, transitioning, build and optimization.
Compugen for Fortinet solution
View the Master Agreement (ShareIT members only)
Learn more about Compugen.
Softchoice for Palo Alto solution
View the Master Agreement (ShareIT members only)
Learn more about Softchoice.
IBM
This agreement is available to Alberta ShareIT members.
Available Services
The IBM SPSS software platform offers advanced statistical analysis, a vast library of machine learning algorithms, text analysis, open source extensibility, integration with big data and seamless deployment into applications. The agreement offers unlimited Campus Value Option Premium and AMOS software licenses for both administrative and student users and covers virtual and on-site use.
View the Master Agreement (ShareIT members only)
Learn more about IBM SPSS.
The IT Service Roster is available to Alberta ShareIT members.
The objective the IT Services Roster of qualified providers is to:
- Increase Member access to qualified Providers
- Reduce and contain the costs of professional services, and reduce administrative efforts through readily accessible services
- Maintain the quality of services through an ongoing evaluation tool and performance evaluation mechanism
- Reduce service quality risk by evaluating and reporting performance, as well as confirming eligibility requirements and credentials
Categories of IT services
- Cybersecurity
- Development & Operations
- Infrastructure
- Network
- Project Management
View the IT Services Roster overview (ShareIT members only)
Cybersecurity
Available resources
- ID & Access Management Specialist
- Incident Planning & Response
- Security Consulting
Pre-qualified vendors
View the Cybersecurity services information (ShareIT members only)
Development & Operations
Available resources
- Cloud Development & Support
- Quality Assurance
- Software Development & Support
- Software Architect
- Technical Writer
- User Experience Architect
- Web Development & Support
Pre-qualified vendors
View the Development & Operations services information (ShareIT members only)
Infrastructure
Available resources
- Business Intelligence
- Cloud Services
- Database Administration Services
- Solutions Architect
- System Administration Services
Pre-qualified vendors
View the Infrastructure services information (ShareIT members only)
Network
Available resources
- Network Architecture
- Network Administration
- Network Infrastructure, Installation &
- Support/Network Diagnostics
- Wireless Network Administration & Operation
Pre-qualified vendors
View the Networks services information (ShareIT members only)
Project Management
Available resources
- Business Analyst
- Organizational Change Manager
- Project Manager
Pre-qualified vendors
View the Project Management services information (ShareIT members only)
Aruba & Cisco Systems
These agreements are available to Alberta ShareIT Members, Cybera's provincial NREN partners, and CANARIE to leverage.
Aruba
This agreement provides an open catalogue of networking hardware for K-12 and higher education use.
This catalogue includes the following categories:
- Core Networking
- Core Switching (Layer 2/3)
- Core Routing (Layer 3)
- Data Centre Networking
- LAN
- SAN
- Access Layer
- Access Layer Networking (Layer 2)
- Wireless Networking
- Controller Based
- Wireless Controllers
- Access Points
- Autonomous
- Access Points
- Controller Based
View the Master Agreement (ShareIT members only)
Learn more about Aruba
Cisco
Available services
This agreement provides an open catalog of Cisco’s Enterprise Networking suite.
- Portfolio Explorer - Education
- Wireless
- Network Switching
- Routing
- Meraki
- Data Center Switching
- Cisco Smartnet
- Customer Experience (CX)
- Ask the Experts - Accelerator Sessions
View the Master Agreement (ShareIT members only)
Learn more about Cisco.
Microserve - Fortra Terranova Security
This agreement is open to all ShareIT members.
Available Services
- Phishing Simulation platform
- Security Awareness Training platform
- One (1) hour complimentary virtual consultation with a Cyber Information Security Officer
- Project Starter Bundles are available at competitive prices
- Uptime guarantee of (99.9%) respecting the 24/7 availability of the security awareness and phishing platform
Change user behaviors, reduce related cyber security risks, and keep your sensitive information safe with the highest-quality security awareness training and real-world phishing simulations. The Terranova Security Awareness Platform features a library of diverse, engaging content focusing on key topics like phishing, ransomware, strong passwords, and more. It also makes deploying, managing, and monitoring phishing simulations easy, giving administrators complete control over phishing templates that target specific behaviors, communication strategies, and real-time analytics and reporting.
View the Master Agreement (ShareIT members only)
Learn more about Fortra Terranova Security.
Learn more about Microserve.
Microserve
This agreement is open to all ShareIT members.
Available products
- Enterprise Level Servers
- Enterprise Level Storage
- Private and hybrid cloud solutions
- Server & Storage Software Solutions
- Enterprise Level Connectivity Hardware
- OEM Warranty Support Programs
- Installation & Configuration Packages
- Partial List of OEMs Represented
- Dell (Servers & Storage, Connectivity Hardware)
- HPE (Servers & Storage, Connectivity Hardware)
- Lenovo (Servers & Storage)
- SuperMicro (Servers & Storage)
- Cisco (Servers, Connectivity Hardware)
- NetApp (Storage)
- Exagrid (Storage)
- Tintri (Storage)
- StarTech (Enterprise Level Connectivity Hardware)
- LinHaw (Enterprise Level Connectivity Hardware)
Available services
- Infrastructure Technology planning and server/storage standards development
- Datacenter assessments, capacity planning, and environment health checks
- Comprehensive datacenter infrastructure and cloud solution design services
- Server/Storage Infrastructure Pre-Configuration services in our Techcenters
- Onsite Installation and commissioning
- Project Management
- Managed Infrastructure support or ad-hoc retainer agreements
- System Design & Roadmap Services
- Warehousing & Deployment Services
- Managed Infrastructure Services
- Lease & Financing Services including Infrastructure as a Service (IaaS) programs
- Server and Data Migration Services
- Datacenter, Hybrid, and Cloud Consulting
- Back-up and Disaster Recovery Solutions
View the Master Agreement (ShareIT members only)
Learn more about Microserve.
Netagen
This agreement is open to Alberta ShareIT members.
Available Services
This agreement offers a wide array of telephony related services, including:
- Telephony equipment, including a wide range of telephony hardware, software, and licensing for the Mitel, Avaya, and Cisco product lines
- SIP Trunking: SIP-based services to connect participating Cybera ShareIT post-secondary and K-12 organizations’ telecommunications infrastructure to the public switched telephone network (PSTN).
- Managed services
View the Master Agreement (ShareIT members only)
Learn more about Netagen.
ISA Cybersecurity, MNP Digital and iON United/Tenable
These agreements are available to all ShareIT Members.
ISA Cybersecurity
Available services
ISA Cybersecurity is here to help with our comprehensive vulnerability assessments and penetration testing for all your web applications, portals, and Intranet sites. We use the latest Open Web Application Security Project (OWASP) Testing Guide as a starting point, then work from the outside in to simulate external attacks, and probe defenses from inside the network to identify vulnerabilities and security weaknesses. Using the same tools and techniques employed by real-life hackers, we help you safely identify design flaws and security vulnerabilities before threat actors can capitalize on them. Be sure that you’ve done all you can to protect your sensitive student and staff data.
Our security offerings:
- Web application scanning (offered as a tool or fully-managed service)
- A full suite of optional security services to complement platform solutions, including offensive security solutions like vulnerability assessment and penetration testing
View the Master Agreement (ShareIT members only)
Learn more about ISA Cybersecurity
MNP Digital
Available services
- Vulnerability assessments
- End-to-end penetration testing including White, Grey, and Black box testing for internal/external hosts, web, and mobile applications
- PCI ASV scanning and CDE network segmentation testing
- Vishing, phishing, and social engineering testing
- Red Team/Purple Team assessments
- Secure source code reviews
Each of our services is designed to be flexible and practical, with each engagement managed by Project Managers and our experienced technical pen-testing staff. We can accommodate on-site and remote testing via installed devices and off-business-hours testing windows. In addition, scope questionnaires and our reporting and walkthrough post-testing/re-testing services will help explain the technical findings and what needs to be prioritized for remediation.
View the Master Agreement (ShareIT members only)
Learn more about MNP Digital
iON United | Tenable
Tenable Vulnerability Management is a risk-based vulnerability management platform that provides continuous network visibility to predict attacks and quickly respond to critical vulnerabilities. Built-in prioritization, threat intelligence and real-time reporting help you understand your risk and proactively disrupt attack paths. Built on leading Tenable Nessus technology, and managed in the cloud, you get complete visibility of the assets and vulnerabilities on your network so you can quickly and accurately understand your risk and know which vulnerabilities to fix first.
Available services
- Discover, assess, and prioritize vulnerabilities
- Extensive CVE and configuration coverage so you can quickly see scan results and determine exposures. Intuitive dashboard visualizations and easy-to-understand risk scores ensure immediate insight to reduce risk
- Built-in prioritization capabilities ensure high-risk vulnerabilities are quickly patched
- Continuous discovery and assessment with always-on sensors
- Built-in threat intelligence
- Automated vulnerability prioritization
- Real-time visualization of risk, and tracking of vulnerabilities, assets and remediations
- Built-in vulnerability risk scores to identify risk
- Fully documented API and pre-built integrations
View the Master Agreement (ShareIT members only)
Learn more about iON United and Tenable
ESTI Consulting Services & Insight Canada
These master agreements are open to all ShareIT members.
ESTI Consulting Services
Available solutions
- On-Prem VDI
- ESTI provides the hardware, software and (if required) the services to provision and support VDI in a data centre or co-location facility used by the ShareIT member. This may include integration with existing infrastructure, including network, backup, Active Directory and related technologies.
- Cloud VDI
- ESTI offers VDI infrastructure for members, delivered using a cloud model. In particular, ESTI provides all hosting, services and support of this service and charges ShareIT members based on actual usage.
- Hybrid VDI
- A combination of On-Prem and Cloud VDI, Hybrid allows ShareIT members to have a base of on-prem hardware and expand to the cloud as needed for any reason including capability (e.g. GPU) or capacity.
Additionally, ESTI offers high-level IT Infrastructure architectural assessments to Share-IT members to begin their VDI journey.
View the Master Agreement (ShareIT members only)
Learn more about ESTI Consulting Services.
Insight Canada
Available solutions
- On Prem Solution
- VDI Hypervisor Software/Solutions (VMware Horizon or Citrix DaaS)
- Hybrid Solution
- VDI Hypervisor Software/Solutions (VMware Horizon or Citrix DaaS) and Cloud Infrastructure (Microsoft Azure Virtual Desktop)
- Cloud Solution
- Microsoft Azure Virtual Desktop (AVD)*
*Ability to enhance Microsoft AVD in the Cloud with VDI Hypervisor Software/Solutions (VMware Horizon or Citrix DaaS)
- Microsoft Azure Virtual Desktop (AVD)*
Insight can also provide these Professional Services to assist with the implementation of these VDI Solutions:
- Assessments
- Design and roadmaps
- Workshops
- Deployment
- Managed services
View the Master Agreement (ShareIT members only)
Learn more about Insight Canada.
Kaltura
This agreement is open to all NREN partners and ShareIT members.
Available services
- Implementation
- Training & Adoption Services
- 24/7 Support
Available products
- Virtual Classroom
- A real-time virtual classroom and web conferencing solution designed and developed for educators. Persistent rooms with advanced moderation, controls, collaborative tools like whiteboard, content playlists, breakout rooms, live quizzing, recording and HD video sharing.
- LMS Integration
- Create course video galleries, video assignments, interactive videos, track student engagement and access virtual classrooms with Kaltura’s seamless integration into the LMS.
- Media Portal
- Branded media hub for sharing videos, recordings, and live events securely and at scale to the community inside and outside of your institution.
- Live Streaming
- Broadcast every event of any size from athletics to guest lectures and presidential addresses. Quickly create new live events and stream to an unlimited audience.
- Lecture Capture
- Live stream and record any class on campus. Compatible with lecture capture hardware and PCs. Schedule in advance or capture on the fly and automatically publish to your LMS.
View the Master Agreement (ShareIT members only)
Learn more about Kaltura.
Upcoming Projects & Agreement Renewals
Updated July 2025.
Upcoming Projects
Status
New RFx to be initiated in August 2025
Anticipated Award
TBD
Project Lead
Mary Friedrich / Charlotte Beauparlant
Notes
Current agreement with Softchoice has been extended to end of February 2026
Agreement information can be found here (ShareIT members only).
Status
Negotiations
Anticipated Award
July 2025
Project Lead
Erik Krochak
Notes
Current agreement with Netagen has been renewed on a month-to-month basis.
Bonfire posting can be found here.
Status
Posting
Anticipated Award
August 2025
Project Lead
Erik Krochak
Notes
Current agreement with AVI-SPL has been renewed on a month-to-month basis
Posting: Bonfire
Status
Posting
Agreement Renewals
Networking Hardware
- Cisco & HPE Aruba 2-year extension approved, agreement end date late Summer 2027
ShareIT Procurement Process
ShareIT facilitates procurement in a fair, open, transparent and competitive manner.
Our sourcing process complies with the applicable Canadian trade agreements for the Municipalities, Academia, School Boards, and Health Regions sector.
The ShareIT procurement process:
Planning
- Develop business case for approval from Oversight Committee based on opportunity identification research
- Identify members who could participate in project
- Engage members to establish a working group
RFx Development
- Develop RFx strategy and direction
- Define requirements and scope with working group
- Draft RFx and finalize documents with participating members
Posting
- Publish RFx notices on APC, SaskTenders, and Bonfire, in accordance with trade agreement standards
- Issue addendums and Q&A documents, if applicable
Evaluation
- Working group members evaluate the responses
- Consensus meeting scheduled with working group
- Award recommendation goes to oversight committee for approval
Award
- Oversight committee approves award recommendation
- Negotiate details and finalize agreement with preferred proponent(s)
- Host kick-off session with selected proponent(s)
Agreement Management
- Analyse quarterly reporting from vendors
- Conduct ongoing business reviews and issue resolution with vendor partners
- Monitor key performance indicators (KPIs) and service level agreements
- Work with vendor and participating members to derive maximum value
Procurement Policies & Procedures
Information on ShareIT policies and procedures are available for members through the ShareIT wiki. Non-members can only view the Governing Policy.
To become a ShareIT member please contact shareit@cybera.ca.
Resources For Setting Up a Shared Procurement Program
November 2020 webinar for the Municipal Information Systems Association
