ShareIT Procurement

ShareIT offers its members IT hardware, software, licensing, and services all at a lower cost.

The Alberta ShareIT shared procurement program is managed by Cybera, and led by Alberta's post-secondary sector. K-12 school boards, as well as municipalities and municipal affiliates are able to join and become consumers of any existing procurement or training service agreements.

Strategic procurement benefits:
  • Cost reduction (discounting levels and cost avoidance)
  • Demand aggregation
  • Standardization
  • Simplified processes
  • Information sharing
  • Risk mitigation

ShareIT Catalogue

The ShareIT catalogue includes:

Upcoming Projects & Agreement Renewals

Updated May 2024.

Upcoming Projects

Agreement Renewals

Audiovisual Hardware - AVI-SPL

  • Renewing agreement on June 1, 2024 for one (1) additional year
  • New term ending June 1, 2025

2024/2025 SHARED PROCUREMENT ROADMAP

View as a PDF.

ShareIT Procurement Process

ShareIT facilitates procurement in a fair, open, transparent and competitive manner.

Our sourcing process complies with the applicable Canadian trade agreements for the Municipalities, Academia, School Boards, and Health Regions sector.

The ShareIT procurement process:

Planning Icon

Planning

  • Develop business case for approval from Oversight Committee based on opportunity identification research
  • Identify members who could participate in project
  • Engage members to establish a working group
RFx Development_website

RFx Development

  • Develop RFx strategy and direction
  • Define requirements and scope with working group
  • Draft RFx and finalize documents with participating members
Posting_website

Posting

  • Publish RFx notices on APC and Bonfire, in accordance with trade agreement standards
  • Issue addendums and Q&A documents, if applicable
Evaluation_website

Evaluation

  • Working group members evaluate the responses
  • Consensus meeting scheduled with working group
  • Award recommendation goes to oversight committee for approval
Award_website

Award

  • Oversight committee approves award recommendation
  • Negotiate details and finalize agreement with preferred proponent(s)
  • Host kick-off session with selected proponent(s)
Artboard 6_website

Agreement Management

  • Analyse quarterly reporting from vendors
  • Conduct ongoing business reviews and issue resolution with vendor partners
  • Monitor key performance indicators (KPIs) and service level agreements
  • Work with vendor and participating members to derive maximum value

Procurement Policies & Procedures

Information on ShareIT policies and procedures are available for members through the ShareIT wiki. Non-members can only view the Governing Policy.

To become a ShareIT member please contact shareit@cybera.ca.

resources for setting up a shared procurement program

November 2020 webinar for the Municipal Information Systems Association

May 2021 presentation slide deck

Want to learn more? Contact us!